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Instruction to Authors

ICE2025 (IEEE Conference Record No. #63309) is expected to bring together researchers, educators, students, practitioners, technocrats and policymakers from across academia, government, industry and non-governmental organizations to discuss, share and promote current works and recent accomplishments across all aspects of electrical, electronics and computer engineering, and information technology. Distinguished speakers will be invited to deliver keynote speeches and invited talks on trends and significant advances in the emerging technologies.
Manuscripts for ICE2025 will ONLY be accepted in electronic format through Microsoft’s Conference Management Toolkit. The online submission system can be accessed through the following link:
https://cmt3.research.microsoft.com/ICEconf2025

All papers that are accepted and presented in ICE2025 will be sent to IEEE Xplore for possible publication in the Conference Proceeding.

Guidelines:

  • Authors should only submit original and unpublished work to ICE2025.
  • Submissions should strictly follow the recommended IEEE Conference Template.
  • All references must follow the IEEE format of citation.
  • The maximum page limit is of 6 pages in PDF format.
  • All fonts must be embedded in the file.
  • Fonts that require non-English language support are not allowed.
  • Do not put your own page numbers in the manuscript.
  • Do not put your header and footer in the manuscript.
  • The decision regarding the acceptance of the papers is at the discretion of the Chair of the recommendations of Technical Program Committee and weightage/ comments given by PC Members/ Reviewers.
  • Note that short manuscripts / abstracts are not considered.

REFERENCES

Self-Citations

To comply with ethical standards as well as to provide appropriate context for published work, citations of the author’s own articles should not be excessive.

Citation Style

The list of references should only include works that are cited in the text and that have been published or accepted for publication. Personal communications and unpublished works should only be mentioned in the text. Do not use footnotes or endnotes as a substitute for a reference list. The entries in the list should be numbered consecutively and cited in numerical order, and citations in the text should be identified in IEEE referencing format.

AFTER ACCEPTANCE (Camera Ready paper)

Final Manuscript

After the confirmation of the acceptance of the manuscript from ICE2025 technical committee, author(s) will has/ have to submit the final version of the manuscript which must include the suggestions/ changes as per instructions/ improvement mentioned by the Technical Program Committee/ Program Committee Members/ Reviewers in the comments, if any, in the acceptance notification via email.

After incorporating all the changes in the manuscript, it must be submitted to the PDF eXpress site to produce an IEEE Xplore-compliant file.
Note: The final Camera-Ready file from PDF eXpress must be uploaded at the Microsoft’s Conference Management portal.

Creating IEEE Xplore-Compatible PDF

  • Prepare IEEE Xplore compatible PDF using PDF eXpress.
  • Please use IEEE PDF eXpress to create and validate your final Camera-Ready version.
    IMPORTANT: Any changes made to a PDF after IEEE PDF eXpress conversion or PDF Checking may invalidate Xplore compatibility. All updates should be added to the document before a PDF is created.
  • Note that, IEEE PDF eXpress is only used to create your final Camera-Ready version. Please submit your final Camera-Ready version to Microsoft’s Conference Management portal submission site according to the following submission guidelines.
    • Before Creating a PDF
      • Remove copyright notice, headers, page numbers from your source document.
      • Proofread your source document thoroughly to confirm that it will require no revision.
    • Creating your PDF eXpress Account
      • Access the IEEE PDF eXpress site at https://ieee-pdf-express.org/
      • For New Users – Click “Create account” link.
      • Enter the following:
        • 63309X for the Conference ID
        • your email address
        • your password
        • Continue to enter information as prompted.
      • An Online confirmation will be displayed and an email confirmation will be sent verifying your account setup.
      • Previous users of PDF eXpress need to follow the above steps, but should enter the same password that was used for previous conferences.
      • Verify that your contact information is valid.
    • Validate your paper
      • For each conference paper, click “Create New Title”.
      • Enter identifying text for the paper (title is recommended but not required)
      • Click “Submit PDF for Checking” or “Submit Source Files for Conversion”.
      • Indicate platform, source file type (if applicable), click Browse and navigate to file, and click “Upload File”. You will receive online and email confirmation of successful upload.
      • You will receive an email with your Checked PDF or IEEE PDF eXpress-converted PDF attached. If you submitted a PDF for Checking, the email will show if your file passed or failed.
  • Help to use IEEE PDF eXpress: link
  • For preparing source files: link
  • For any help, Contact the PDF eXpress Support via the IEEE contact center https://supportcenter.ieee.org/app/home

Copyright Transfer

Authors will be asked to transfer copyright of the manuscript to IEEE. This is a mandatory requirement and will be an electronic process. Author(s) will be notified via email for e-copyright transfer process. This will ensure the widest possible protection and dissemination of information under copyright laws. In case of any difficulty in the copyright transfer process, author(s) must connect with the conference organizers.

Preprint

The camera-ready-paper is here referred to as preprint, which will be the final version of the manuscript at the end of the ICE2025. The preprint version of the eligible manuscripts will be sent to IEEE for inclusion in IEEE Digital Library. ICE2025 organizing team will notify the corresponding author/ author(s) with preprint copy of the manuscript via email for their consent on the final version. Authors may also suggest any changes/ errors/ typos/ spelling mistakes with a revert mail, if required.

Update in Manuscript

Once the manuscript is accepted and if any changes are suggested by Technical Program Committee/ Program Committee Members/ Reviewers in the acceptance notification or otherwise, author(s) must include those changes without changing the essence of the accepted version. These changes must be limited to 20% part of the manuscript.

OTHER GUIDELINES

Ethics

Originality of the manuscript submitted is the author(s) responsibility, and author(s) must avoid duplicate submission and publication, plagiarism, and self-plagiarism. All submitted manuscripts will undergo plagiarism screening using the IEEE CrossCheck tool. Manuscripts with a overall plagiarism level exceeding 30% will be rejected.

Co-Author Guidelines

When an article is submitted, it is implied that publication has been approved by all author(s)/ co-author(s). Further, changes to the co-author list are not permitted after the manuscript has been accepted. Exceptional cases may be considered by the Editor.

Corresponding Author Guidelines

The Corresponding Author is here referred to the author who will be doing the e-mail correspondence with ICE2025, irrespective of the author position in author sequence. In addition to the content of manuscript, Corresponding Author will solely be responsible for putting the name and details of other authors/ co-authors in the submission manuscript. Conference committee explicitly considers that all the authors/ co-authors has/ have contributed to the submission and their consent has/ have been taken to put their name in the submission by the corresponding/ first author.

Abbreviations

Abbreviations should be defined at first mention and used consistently after that occurrence. If the abbreviation occurs first in the abstract, it should be defined both there and at first mention in the text.

e-mailing and Notifications

After the submission of the manuscripts in ICE2025 authors will be notified by e-mail(s) only. ICE2025 will not be held liable for any lapses in e-mail communication, like non-receipt of mail, mail going junk/ spam folder and similar glitches alike.